If you’re worried about wasting valuable hours and minutes in your business, the bad news is that you might be squandering both time and money on many of the time tracking software options on the market.
Those businesses that have signed up to these tools are often exasperated by a failure to monitor effectively their workforce and the tasks they are carrying out. Whether it’s assessing productivity or a requirement to log the number of employee hours spent on a contract, time tracking at work is a necessity for many.
Unfortunately, if the time tracking software selected isn’t right, it can create headaches of its own.
Problems with time tracking at work
Here are just three of the problems that many businesses encounter:
1 Too old
Many products have been written in-house by staff members who had an interest in IT and databases and fulfilled a need at the time. Classic gripes with legacy systems include not being able to report quickly on work in progress for the whole business, and then being unable to analyse that data promptly into business segments, or by partner/manager.
2 Too restrictive
A company may buy a free, off-the-shelf timesheet system and find that it just doesn’t meet the enterprise-grade requirements of the business. Many of these electronic timesheet software options are great for personal time tracking but are not designed to work across a business with many team members and multiple departments/offices.
3 Too cumbersome
Getting staff to complete timesheets can also be an obstacle, particularly if they haven’t had to log their time in the past.
So, what do companies need from their time tracking software? Ease, flexibility, accuracy and scalability are some of the essentials identified by Geoff Perkins, managing director of TallyPro, which has been a leader in the market for more than a decade and counts NHS England among its hundreds of clients.
“Tools must be designed to meet the enterprise-grade requirements of today’s businesses,” says Geoff Perkins. “TallyPro’s system delivers a flexible approach to devising costing structures which can range from simple to complex, depending on the granularity of time/activity tracking required by each company.
“We have powerful, clear reporting which makes it easy to quickly determine work in progress from the ‘big picture’ down to discrete parts of a business like individual partner performance or against a specific job or client.”
Accessibility is also important, according to Perkins. Rather than being a clunky complicated platform churning away on a desktop, TallyPro’s smartphone app makes it easy for staff to log time wherever they are. “This removes many critical barriers to getting staff to use the system,” says Geoff.
The good news is that companies can be using TallyPro’s market-leading systems within minutes of a Google search on “employee time tracking” or “Help! This time tracking is making me lose the will to live!” Others choose to find out more about TallyPro’s offering through more formal meetings and assessment.
“Some companies start using TallyPro within minutes of downloading the software – it is that easy to use,” says Geoff. “Larger organisations tend to have an initial requirements-gathering session with one of our implementation specialists. This will determine any configuration requirements necessary to tailor TallyPro.
“Generally, this process can be completed within a week and deployment to staff can follow immediately with online training available if necessary.”
Implementation is quick and positive results aren’t too far behind.
Geoff explains: “The results and impact on the business can be seen from the first batch of timesheet submissions although most companies tend to look for at least a complete month of time data to begin analysing.”